P – Parking – Entertainers will often need a venue that has on-site or road side ‘venue adjacent’ parking. We carry a lot of kit, props for games, disco equipment, seat covers and décor items and props, and items for activities, and for that reason; restrictive parking or no facility to park is going to make it impossible for The Party Squad to deliver the best party for your child.
A – Access – Tight corridors, staircases, spring back doors, children already arriving or running about the room when the entertainer arrives are all going to cut into the entertainer’s set-up time and make his/her job significantly harder than it need be. We ask that when booking your function room that you ask for a ground floor function room. I’m sure you can all appreciate the equipment is heavy, and alongside all the other equipment we bring to our parties it’s very time consuming for us to set up a room and we have to safeguard the health and safety of our colleagues, especially for those who have pre-existing health conditions that may be put in jeopardy if forced to carry heavy equipment upstairs. Please note you will incur additional set up fees if this can’t be avoided. If hosting a party for up to 31 children in order to set up the room in good time, we will need access to the room at least 1 hour before the party start time and 30-40 minutes to pack away once finished. We also request that the table and chairs are set out ready for our arrival (the details of how we like the table and chairs is set out in the following section). It is not our responsibility to clean the venue once finished, if requested by the venue you must leave the function room as you first found it. We will ensure all our items are packed away and the space we set our DJ equipment is left tidy and clean, any waste from the services we provided will either be taken away with us, or disposed of at the venue with their permission. Any waste products from items you provide is your responsibility.
R – Room – Hosting a party in a house is fine, but make sure you invite a sensible number of children, as 50 children in a small room or small function room will not allow the entertainer to provide interactive entertainment. Please be mindful of the number of parents that may stay at the party with the size of the function room you are booking. The space must be large enough to accommodate all the children you are inviting (and parents) so they have enough room to move around and take part in all the activities and games that are provided. Please also be mindful of any guests who need easy access to a room, check your venue has suitable facilities. If you are booking a Super Duper Package you must allow for space for tables and chairs to be set up. We need access to chairs without arms and with four legs (sounds silly I know but we need 4 points at the base of the chair in order to attach the chair covers) and rectangular tables. As mentioned previously, we ask that the tables and chairs be set up before we arrive this helps us set up a lot quicker. We ask that tables are set in one long row with enough chairs either side of the table to accommodate numbers of children attending party. The table is best situated near the longest wall furthest away from the main door to the room (ensuring no fire exits are blocked).
T – Time – The Party Squad ensures that your child’s party is full of fun and action from start to finish, with a timed schedule for all the activities in the party. We ask (where possible) that guests arrive promptly for the beginning of the party, or this may lead us in to running over (venue and times allowing for us), if we can’t run over we will have to cut out some of the activities or games we plan. Our parties last 2 hours, unless you have specifically extended the time (with Let’s Celebrate Packages lasting 4 hours) with one hour set up time and 30-40 minutes to pack away.
Distractions are time consuming when it comes to our parties and events. We ask that you don’t book items that may cause too much disruption/distraction for a lengthy time of the party/christening, this is to ensure the smooth running of our party schedule, and we don’t want children to miss out on planned activities and games we are providing. Bearing this in mind, bouncy castles are a big No No for us! Please refrain from booking bouncy castles when booking our Super Duper, Magic and Let’s Celebrate Entertainment Packages. We are hired to provide you a service, you are paying good money for us to be at your event, and whilst kids love bouncy castles, we can’t do our job properly when such distractions are in place. The same applies for mascot characters, there are no local companies that have licensed characters, therefore they may not act in a professional manner, you may end up with a dodgy look a like character. We have our own themed characters and are expanding on them, we currently have a Cheeky Monkey, Bobtail Bunny (ideal for Easter Events, visits and magic parties), we have our new Halloween Witch character and Silly Santa at Christmas! If you still insist on inviting mascot companies to your event, please tell us as we have experienced good and bad companies and can recommend a couple who are very good and share our high standards and ethos of ensuring good interaction with the children. We will only work a maximum of 30 minutes for a character(s) to attend our parties, and highly recommend they either do a meet and greet whilst children arrive, or come in to have afternoon tea with the children whilst they are eating and join in with the birthday song. This is long enough for children to have fun with the characters but we also want to make sure that children who are nervous or scared of mascot characters aren’t but under too much distress, this also causes stress for the parents. Please do tell us if you have booked other companies and exactly what you have booked as we will need to find time to liaise with them and the venue to ensure they don’t clash with games and activities to ensure the smooth running of the day. If we are providing the main entertainment, the other companies involved will have to fit in around what we do. If they are providing any music on the day we do not allow other companies to use our equipment, so they must provide their own equipment. We will only work with hand selected companies if we are hosting an event that requires more entertainment on the day, we are extremely selective about who we work with, and rightfully so, because we want to make sure they have the same high standards we have, and will provide the best service to ensure your child has a day to remember.
Y – Your child – is our priority, we want your child to have a party that will give them happy memories, please do not pressure your child in to something they don’t want, it is at the end of the day, their day! Please take on board the above advice to help us make that happen! Your party starts here!